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The
Records Management Division is committed to
the systematic control of records and information
activities, regardless of format, from creation
through final disposition or archival retention.
Services
Offered
File
Improvement
Records
Management staff members are available to assist
departments in developing filing systems that
are tailored to departmental needs.
Training
Records
Management currently offers the following class
selections:
- "Basics" of
Records Management
- "Hands
on" Computer Application Training
-
Micrographics Index Training
Storage
The
Records Center has a storage capacity of over
44,000 cubic feet. BCC departments should transfer
inactive records to the Records Center for storage
at least annually.
Retrieval
and Delivery
If
a retrieval request is received in Records Management
before 8:30 am, your records will be delivered
to your office the same day. Retrieval requests
received after 8:30 am will be delivered the
following day.
Destruction
of Records
Records
Management reviews retention schedules and meets
with BCC departments regularly in order to ensure
that Pinellas County remains in compliance with
the State Retention Schedule. Records Management
provides disposition services for records that
have satisfied their State retention requirements.
Micrographics
The
Micrographics staff provides microfilm services
for records that have met the Records Management
Microfilm Criteria.
Imaging
The
Records Management staff provides imaging services
for BCC departments that have met the Records
Management Imaging Criteria, including staffing,
equipment and space requirements.
Tape
Management
Records
Management is an off-site storage facility for
LAN and DIT computer backup tapes.
Cooperative
Services and Review
Records
Management will work with departments to design
and implement an effective and efficient workflow
process that will facilitate transitioning to
electronic records processing.
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